WHITWORTH WATER DISTRICT NO. 2

BOARD MEETING MINUTES

April 17, 2008

The meeting was called to order by Irene Anderson, President, at 4:30 p.m.  Those present were Dennis Brown, Secretary-Treasurer; Ed MacDonald, Commissioner; Chris Johnson, Commissioner; Chan Bailey, Commissioner; Susan McGeorge, Barbara Lewis and District Counsel Steve Stocker.

Irene Anderson made a motion to approve the minutes of March 6, 2008.  The motion was seconded by Chan Bailey and approved unanimously.

Old Business

1.   Two members from the Green Bluff Water Association Board, Anna Margaret Kalhar and Phil Walker, were in attendance at the meeting to discuss the upcoming rate increase.  They indicated that their Board was okay with the increase to .37¢ per hundred cubic feet as allowed in the Whitworth Water/Greenbluff contract and that their annual meeting would be held next Tuesday to discuss this with the members of the Association.

They also brought several of their new brochures addressing conservation measures.  Chan Bailey mentioned that he was glad to see that they are taking positive steps on conservation and commended them on their brochure.

Ed MacDonald made a motion to increase Green Bluff's rate to .37¢ per hundred cubic feet.  The motion was seconded by Chan Bailey and approved unanimously.

2.   Susan McGeorge presented Rate Resolution 08-05, which formally approves the rate increase and certain charges for the District, to be effective April 1, 2008.  Chris Johnson made a motion to approve Resolution 08-05.  The motion was seconded by Ed MacDonald and approved unanimously.

3.   Irene Anderson informed the Board that the Audit Exit Interview had been held and indicated that it went very well.

New Business

1.   Susan McGeorge mentioned that the renewal for AWWA's "Water for People" had arrived and that if the Board decides to continue contributing to this education and outreach program it will be the third year.  Ed MacDonald made a motion to again contribute $1,000 to this program.  The motion was seconded by Chris Johnson and approved unanimously.

2.   Susan McGeorge gave each Board member a copy of the 2007 Financial Report for review and indicated that it would be on the next agenda in order for her to answer any questions the Board might have.  

Open Forum

1.   Dennis Brown said that he had received notification from the PNWS-AWWA Subsection that the Manager's Forum schedule for the upcoming conference in Vancouver has been completely booked up and that CEU's will be given for attending.

2.   Ed MacDonald complimented the employees for the fine job they had done on installing the new flag pole.

Financial

1.   Susan McGeorge reviewed the first quarter Income & Expense Report with the Board.

2.   Dennis Brown presented and made a motion to approve the following Pay Estimates:

a.   Pay Estimate No. 4 to Red Diamond Construction for the release of retainage for the 16" water main on Perry Rd. (2007) in the amount of $9,796.25, and

b.   Pay Estimate No. 11 to CBI Services for the release of retainage for the 2.0 MG Orchard Bluff Reservoir in the amount of $54,246.00, and

c.   Pay Estimate No. 2 to CBI Services for the 2.0 MG Layton Hill Reservoir in the amount of $91,164.91.

The motion was seconded by Chan Bailey and approved unanimously.

3.   Dennis Brown presented and made a motion to approve the following Expense Vouchers:

a.   Payroll Vouchers 23774 thru 23781 for $6,949.98, withholding and FICA for $8,605.10, and a net payroll of $21,515.00, and

b.   Accounts Payable Vouchers 23782 thru 23819 in the amount of $25,738.49, and

c.   Payroll Vouchers 23820 thru 23828 for $18,277.23, withholding and FICA for $8,672.80, and a net payroll of $21,689.17, and

d.   Accounts Payable Vouchers 23829 thru 23868 in the amount of $50,396.19, and

e.   Accounts Payable Voucher 23869, and

f.   Payroll Vouchers 23870 thru 23877 for $6,936.52, withholding and FICA for $8,636.33, and a net payroll of $21,589.09, and

g.   Accounts Payable Vouchers 23878 thru 23911 in the amount of $65,412.22.

The motion was seconded by Ed MacDonald and approved unanimously.

4.   Dennis Brown presented and made a motion to approve the following Construction Vouchers;

a.   Voucher #629 to CBI Services in the amount of $54,246.00, and

b.   Voucher #630 to CBI Services in the amount of $91,164.91.

The motion was seconded by Chan Bailey and approved unanimously.

5.   Dennis Brown presented and made a motion to approve Resolution 08-04 calling for the transfer of $70,000 from the Expense Account to the Construction Account and the transfer of $65,000 from the Expense Account to the Bond Money Market Account.  The motion was seconded by Chan Bailey and approved unanimously.

6.   Dennis Brown presented and made a motion to approve Resolution 08-06 calling for the transfer of $70,000 from the Expense Account to the Construction Account and the transfer of $65,000 from the Expense Account to the Bond Money Market Account.  The motion was seconded by Chan Bailey and approved unanimously.

With no further business, the meeting was adjourned at 4:53 p.m. by Irene Anderson.
 

Respectfully Submitted,

Barbara Lewis

Dennis Brown/Secretary-Treasurer

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